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CSEA/CCPT Local 100B

 Legally-Exempt Child Care Providers Together-NY!












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If you currently serve children who are not related to you, a new OCFS regulation requires that you complete a new training before September 30, 2017. You have two options:

1. Take the training online:
Health and Safety for Legally – Exempt Providers e-learning (takes about five hours online at no cost). You can take the online training here: 


2.  Attend classroom training:
You can attend a classroom training to satisfy the requirements. It will be available in some locations over the summer.

Classroom training description:
Free 5.75hr. Health and Safety Training for Legally-Exempt ProvidersUsed to fulfill the federal health and safety requirements and NYSOCFS training topics in:

–Nutrition and health needs infants and children
–Safety and security procedures
–Business record maintenance and management
–Child abuse and maltreatment identification and prevention
–Statutes and regulations pertaining to child day care
–Statutes and regulations pertaining to child abuse
–Education, identification, diagnosis and prevention of shaken baby syndrome
–All classes take place on Saturdays from 9am-3:30pm with registration beginning at 8:30am.
–Morning refreshments and lunch provided.

All classes take place on Saturdays from 9 a.m. – 3:30 p.m. with registration beginning at 8:30 a.m. Morning refreshments and lunch will be provided.

*Legally-exempt child care providers who have completed 10 or more hours of training are eligible to receive an enhanced rate from their Local Department of Social Services (LDSS).

If you do not complete this training online or in person by September 30, you will be out of compliance. Providers who are out of compliance will not be paid by DSS if they do not complete the training by September 30. 

Questions? Call the Work Institute at 855-472-6848.

Here is the “Dear Provider” letter that OCFS mailed to providers in March with information about the new requirement:

Dear Legally-Exempt Child Care Provider:

The purpose of this letter is to inform you of an important change that will affect you as a child care provider for a child(ren) receiving subsidies. Recent changes in federal law require that New York State add new health and safety requirements for all subsidized child care. The purpose of this letter is to inform you about the first requirement, which is completion of a pre-service health and safety training, and what child care providers must do in order to be in compliance.

Why is there a New Requirement?
Section 658E(c)(2)(I) of the Child Care and Development Block Grant Act of 2014 (CCDBG) requires the Office of Children and Family Service (the Office), establish minimum health and safety training in specified topic areas for child day care providers, to be completed pre-service. The Office has adopted a new regulation, 18 NYCRR Part 415.4(f)(7)(vi), which applies to legally-exempt child care providers. The text of this regulation can be found at the end of this letter.

Who must be trained?
Legally-exempt group, family and in-home providers, caregivers, employees, and volunteers with the potential for regular and substantial contact with children will be required to participate in this health and safety training. The only exception to this is that a grandparent, great-grandparent, sibling (if living in a separate residence), aunt or uncle who provides care for ONLY a child(ren) related to them will NOT be required to complete this requirement.

Timeline for Training
For individuals at programs enrolled at the time the regulation becomes effective, training must be completed by September 30, 2017. For individuals at programs seeking enrollment after the regulation becomes effective, training must be completed before enrollment or by September 30, 2017, whichever is later.

Any individual who is required to take the training and has not completed it by September 30, 2017, must not be left unsupervised with children in care.

Legally-exempt child care programs who do not complete the required Health and Safety Pre-service training AND do not notify the enrollment agency that training has been completed within the designated time frame will NOT be eligible to receive child care subsidies. Failure to obtain the training may result in the termination of the child care program s enrollment to provide subsidized child care.

How do I Take the Pre-service Training?  There are two OCFS-approved training options.

1. Foundations in Health and Safety

a. This training is available online and can be found by going to
b. Takes approximately five hours to complete.
c. Training may be completed on a PC or MAC computer. Mobile devices are not supported. Internet access is required.
d. All modules must be completed in full for compliance; they may be completed in more than one sitting.
e. Trainees need to create an ecetp account at The username and password established needs to be used for each log in.
f. Training is currently available in English. The Spanish version is expected to be available July 1, 2017.
g. Participants will be able to print out a certificate at the end of the training to submit to the enrollment agency as proof of having completed the required training.
h. There is no cost to take this training.

2. Classroom training: Health and Safety for Legally-Exempt Providers

a. This training may be offered by local enrollment agencies, the United Federation of Teachers (UFT) in the New York City area, and/or the Civil Service Employees Association (CSEA) in upstate New York.
b. Takes approximately six hours to complete.
c. Covers the same topics as the Foundations in Health and Safety E-Learning. Classroom training includes materials such as handouts.
d. Costs may vary. (Ask your enrollment agency or union about possible costs.)
e. Participants will receive a certificate as proof of completion at the end of the training.

What Should I Do Once I Have Completed the Training?

Submitting the certificate and notifying your enrollment agency that training has been completed helps make sure that enrollment is not affected. Directors of legally-exempt group programs and providers of legally-exempt family and in-home child care must submit a copy of the certificate and the Training Record Form (OCFS Form 4699.3) to the enrollment agency. Employees and volunteers of legally-exempt group programs should submit a copy of their certificate to their program director.

Directors of legally-exempt group programs and providers of legally-exempt family and in-home child care are responsible for verifying that their employees who have caregiving roles and volunteers who have the potential for regular and substantial contact with children in care have met the requirement. Legally-exempt child care providers and programs must keep copies of the certificates obtained by the applicable staff and volunteers on file and accessible at the program site.

Questions? Resources? Who Can Help?

For questions or concerns regarding this new training regulation and how it affects you, please contact your local enrollment agency. For help in creating a username/password, printing the certificate or technical assistance with the online E-learning please email the staff at the Professional Development Program (PDP), University at Albany, at

Janice M. Molnar, Ph.D.
Deputy Commissioner
Division of Child Care Services